Vendor Assistant

We strongly recommend that vendors bring a Vendor Assistant to help manage their booth and provide continuous coverage throughout the festival. While an assistant is not required, vendors are not permitted to leave their tables unattended at any time.

A Vendor Assistant can help greet guests, answer questions, manage transactions, restock merchandise, and provide coverage when the primary vendor needs to step away.

Please plan accordingly. Vendors are solely responsible for the security of their merchandise, equipment, and personal belongings. The Black Authors Festival is not responsible for lost, stolen, damaged, or unattended property. Vendor assistant tickets may not be purchased without matching a registered vendor.

SELECTION PROCESS

Submission of an application constitutes a request for consideration. Vendor Assistants MUST accompany a Vendor.

APPLICATION FEE AND NON-REFUNDABLE PAYMENT TERMS

ALL APPLICATION FEES ARE NON-REFUNDABLE AND NON-TRANSFERABLE.

The application fee is required in order to submit an application for consideration.

The application fee is consideration for the administrative processing, review, evaluation, selection process, and associated resources devoted to the applicant's submission. The fee is not a payment for acceptance, an honor, a speaking engagement, media exposure, literary representation, publishing services, or any guaranteed Festival opportunity.

APPLICANT ACKNOWLEDGMENT AND CONTRACTUAL AGREEMENT

By submitting an application and remitting the required application fee, the applicant acknowledges that they have read, understood, and agreed to the terms and conditions governing the application process, including the non-refundable and non-transferable nature of the application fee.

The applicant further acknowledges that submission of the application and payment of the applicable fee constitute the applicant's express agreement to be bound by the applicable application terms and conditions, subject to applicable law and final review by counsel.

The applicant represents that they have had a reasonable opportunity to review the application requirements before submitting payment and that they are responsible for obtaining clarification from the Black Authors Festival regarding any provision they do not understand before submitting the application and payment.

Questions concerning eligibility, application requirements, participation, Festival programming, manuscript submission, scheduling, or other matters should be directed to:

The Black Authors Festival Team - Email: info@blackauthorsfestival.com

Applicants are strongly encouraged to submit questions before payment and application submission. Failure to seek clarification before submitting an application shall not create an obligation on the part of the Festival to provide a refund where the applicant subsequently disagrees with a stated application term.

NO REFUND

An applicant who submits an application after acknowledging the non-refundable nature of the application fee may not subsequently demand or pursue a refund.

The applicant further acknowledges that the Festival incurs administrative, personnel, professional, technological, communications, evaluation, scheduling, and other expenses in connection with the application.

PROHIBITION AGAINST FALSE OR BAD FAITH REFUND CLAIMS

An applicant shall not knowingly submit false information, materially misrepresent the circumstances surrounding an application or payment, initiate a knowingly improper payment dispute, or otherwise engage in deceptive or bad faith conduct for the purpose of obtaining a refund to which the applicant has expressly agreed they are not entitled.

Any knowingly false, fraudulent, deceptive, or materially misleading representation made in connection with a refund demand, payment dispute, chargeback, or other attempt to recover a properly retained application fee may constitute a material breach of the applicant's agreement with the Black Authors Festival and may result in the Festival pursuing any remedies available to it under applicable law.

Such remedies may include, where legally available and appropriate:

• Contesting an improper chargeback or payment dispute;

• Recovery of amounts improperly withheld or reversed;

• Recovery of demonstrable damages;

• Recovery of reasonable costs and expenses to the extent permitted by law;

• Injunctive or other equitable relief where appropriate;

• Civil claims arising from breach of contract or other legally cognizable misconduct; and

• Referral to appropriate authorities where the Festival reasonably believes that conduct may constitute unlawful activity.

Nothing in this provision shall be construed as creating or asserting criminal liability where none exists under applicable law. Any determination concerning potential criminal conduct rests with the appropriate governmental authorities.

FESTIVAL PARTICIPATION

Applicants selected agree to comply with the applicable Festival participation requirements, deadlines, submission procedures, professional standards, event policies, and reasonable instructions communicated by the Black Authors Festival.

Selection does not create an entitlement to a particular speaking position, panel assignment, media appearance, schedule, placement, accommodation, promotional treatment, or other Festival benefit unless expressly confirmed by the Festival in writing.

The Festival reserves the right, consistent with applicable law and its published policies, to modify programming, scheduling, speakers, venues, presenters, literary industry participants, or other Festival components when circumstances require.

ACKNOWLEDGMENT OF VOLUNTARY APPLICATION

By completing and submitting this application, the applicant acknowledges that they are voluntarily seeking consideration by the Black Authors Festival and that they have independently determined that the opportunity is appropriate for them.

The applicant further acknowledges that:

I have read the application requirements and participation terms.

I understand that the application fee is non-refundable and non-transferable.

I understand that payment does not guarantee selection or any particular Festival opportunity.

I understand that failure to receive the outcome I desire does not entitle me to a refund.

I understand that I am responsible for contacting the Black Authors Festival before submitting my application if I have questions concerning these terms.

I understand that by submitting my application and payment, I am agreeing to the applicable terms and conditions governing the application process, subject to applicable law.

I understand that knowingly submitting a false, deceptive, or bad-faith refund claim or payment dispute may expose me to legal consequences and the Festival to pursue remedies available under applicable law.

APPLICANT CERTIFICATION

By clicking “Submit Application and Pay Application Fee,” the applicant represents and acknowledges that:

• The information provided in the application is truthful and accurate to the best of the applicant's knowledge;

• The applicant has reviewed the eligibility requirements;

• The applicant understands that selection is not guaranteed;

• The applicant understands that the application fee is non-refundable and non-transferable;

• The applicant has had the opportunity to contact the Black Authors Festival with questions before submitting payment;

• The applicant agrees to the applicable terms and conditions governing the application;

• The applicant understands that submitting payment after reviewing these terms constitutes acceptance of those terms, subject to applicable law; and

• The applicant understands that knowingly providing materially false or misleading information or pursuing an improper refund or payment reversal may result in the Festival exercising any rights and remedies available under applicable law in addition to barring the applicant from future events.

Questions before submitting? Contact The Black Authors Festival Team: info@blackauthorsfestival.com

Applicants must agree to the terms and conditions.