Becoming a vendor at the Black Authors Festival @SagHarbor places your business, products, or services in front of a highly engaged and diverse audience of authors, readers, cultural influencers, and professionals who value excellence and community impact. As a vendor, you’ll be part of a nationally recognized festival—featured by USA Today as one of America’s top new festivals—that draws book lovers, media, and tastemakers from across the country. This is a rare opportunity to showcase your brand in an environment dedicated to creativity, literacy, and cultural celebration.
The benefits of vending extend far beyond sales. Vendors receive direct access to a network of authors, publishers, entrepreneurs, and festival-goers who are eager to discover and support new businesses. Your presence at the Festival not only boosts visibility and credibility but also connects you with potential collaborators and long-term customers. With curated vendor placement, exclusive exposure through festival marketing, and access to VIP guests, vending at the Black Authors Festival is a powerful way to elevate your brand while supporting a meaningful cause.
Vendor Rules of Engagement & Agreement
We are excited to welcome you as a valued vendor at the nationally recognized Black Authors Festival @ Sag Harbor. To ensure a seamless, professional, and enjoyable experience for all, please carefully review and adhere to the following Rules of Engagement. Submission of your vendor application and payment indicates your acceptance of these terms.
Vendor Load-In Window: 1:30 PM – 1:50 PM.
Vendors arriving after 1:50 PM will not be permitted to set up and no refunds will be issued under any circumstances.
All booths must be fully operational by 2:00 PM.
Vendors must provide their own signage, table, and chairs (maximum of one table and two chairs).
Booths must remain neat, professional, and presentable at all times.
Eating at booths is prohibited; meals will be provided separately.
Booth signage must be clear and visible to attendees.
Vendor areas may not exceed the allocated footprint; displays must not block walkways or obstruct other vendors.
Booths must not be left unattended. Vendors are strongly encouraged to hire an assistant (available for an additional fee).
Vendors are expected to engage actively with attendees, not sit passively behind their tables.
Professional, business casual summer attire is required. While not corporate formal, this is an upscale event—dress appropriately as you are representing your brand.
Vendors must conduct themselves respectfully toward attendees, staff, volunteers, and other vendors.
Vendors are solely responsible for all sales transactions, including payment processing.
Only cashless payments are permitted (Zelle, CashApp, Venmo, PayPal, etc.).
The Black Authors Festival is not responsible for sales performance, lost revenue, or unsold inventory.
Vendors are responsible for collecting unsold merchandise at the end of the event. Items left behind will be discarded.
Each vendor fee includes:
One meal voucher
Unlimited bottled water
Additional meals are available for purchase.
No unauthorized food or beverage sales.
No illegal, counterfeit, or unlicensed merchandise.
No amplified sound, loud music, or disruptive activities at vendor booths.
No subleasing or sharing of vendor space without written approval.
Vendors participate at their own risk.
The Black Authors Festival, its partners, and the venue are not liable for theft, loss, damage, or injury occurring before, during, or after the event.
Vendors are responsible for maintaining their own insurance coverage for liability and property.
Failure to comply with these rules may result in removal from the event without refund.
Vendor booths must remain open until the official end of the event.
Early breakdown is strictly prohibited.
All vendor property must be removed from the premises immediately after the event.
By applying and submitting payment, vendors agree to all terms and conditions listed above. Rules are subject to change at anytime and for any reason that the Black Authors Festival Management deems necessary. We have a no refund policy.
Becoming a vendor at the Black Authors Festival @SagHarbor places your business, products, or services in front of a highly engaged and diverse audience of authors, readers, cultural influencers, and professionals who value excellence and community impact. As a vendor, you’ll be part of a nationally recognized festival—featured by USA Today as one of America’s top new festivals—that draws book lovers, media, and tastemakers from across the country. This is a rare opportunity to showcase your brand in an environment dedicated to creativity, literacy, and cultural celebration.
The benefits of vending extend far beyond sales. Vendors receive direct access to a network of authors, publishers, entrepreneurs, and festival-goers who are eager to discover and support new businesses. Your presence at the Festival not only boosts visibility and credibility but also connects you with potential collaborators and long-term customers. With curated vendor placement, exclusive exposure through festival marketing, and access to VIP guests, vending at the Black Authors Festival is a powerful way to elevate your brand while supporting a meaningful cause.
Vendor Rules of Engagement & Agreement
We are excited to welcome you as a valued vendor at the nationally recognized Black Authors Festival @ Sag Harbor. To ensure a seamless, professional, and enjoyable experience for all, please carefully review and adhere to the following Rules of Engagement. Submission of your vendor application and payment indicates your acceptance of these terms.
Vendor Load-In Window: 1:30 PM – 1:50 PM.
Vendors arriving after 1:50 PM will not be permitted to set up and no refunds will be issued under any circumstances.
All booths must be fully operational by 2:00 PM.
Vendors must provide their own signage, table, and chairs (maximum of one table and two chairs).
Booths must remain neat, professional, and presentable at all times.
Eating at booths is prohibited; meals will be provided separately.
Booth signage must be clear and visible to attendees.
Vendor areas may not exceed the allocated footprint; displays must not block walkways or obstruct other vendors.
Booths must not be left unattended. Vendors are strongly encouraged to hire an assistant (available for an additional fee).
Vendors are expected to engage actively with attendees, not sit passively behind their tables.
Professional, business casual summer attire is required. While not corporate formal, this is an upscale event—dress appropriately as you are representing your brand.
Vendors must conduct themselves respectfully toward attendees, staff, volunteers, and other vendors.
Vendors are solely responsible for all sales transactions, including payment processing.
Only cashless payments are permitted (Zelle, CashApp, Venmo, PayPal, etc.).
The Black Authors Festival is not responsible for sales performance, lost revenue, or unsold inventory.
Vendors are responsible for collecting unsold merchandise at the end of the event. Items left behind will be discarded.
Each vendor fee includes:
One meal voucher
Unlimited bottled water
Additional meals are available for purchase.
No unauthorized food or beverage sales.
No illegal, counterfeit, or unlicensed merchandise.
No amplified sound, loud music, or disruptive activities at vendor booths.
No subleasing or sharing of vendor space without written approval.
Vendors participate at their own risk.
The Black Authors Festival, its partners, and the venue are not liable for theft, loss, damage, or injury occurring before, during, or after the event.
Vendors are responsible for maintaining their own insurance coverage for liability and property.
Failure to comply with these rules may result in removal from the event without refund.
Vendor booths must remain open until the official end of the event.
Early breakdown is strictly prohibited.
All vendor property must be removed from the premises immediately after the event.
By applying and submitting payment, vendors agree to all terms and conditions listed above. Rules are subject to change at anytime and for any reason that the Black Authors Festival Management deems necessary. We have a no refund policy.
